ROOM SET / DECORATING POLICIES AND REQUIREMENTS [printable copy]
- If your function requires a room set outside of our normal sets (banquet, conference or theatre), a diagram must be submitted and approved by Hotel staff no later than one week prior to your event.
- You are responsible for all decorating of your reserved room, as well as the necessary tools (tape measure, pencils, etc.). Hotel staff will notify you as to when you will have access to the room for the purpose of decorating.
- Additional Room set up charges may be applied and can vary according to the size or nature of the set up requested.
- All displays, exhibits, banners, decorations, signs or other such similar items must conform to all applicable laws and ordinances and will not be attached in any manner to walls, doors or structures of any part of the building, except as defined in Item 6 below. Placement of such items on Hotel property must be reviewed in advance and, if applicable, service charges will be quoted. Any damages to Hotel premises from such items will incur additional charges.
- All fire exits must remain clear of any and all obstruction at all times. Violation of this policy may result in the immediate conclusion of your event.
- Items not allowed to be used in conjunction with decorating any of our meeting/banquet rooms: scotch tape, staples, tacks, nails, glitter, confetti, glue, and/or water. Candles are permitted but must be approved by managment. Acceptable methods of decoration placement include masking tape, plastic ceiling suspension clips, or mounting putty. All items, including any not listed here, will be subject to approval by Hotel staff.
- Smoke/Fog machines are not allowed.
- Nothing may be hung or suspended from the chandeliers in the Iditarod Room.
- The Hotel reserves the right to inspect all decorations and to request immediate removal of any items we feel are unacceptable or unsafe to property or guests.
- The Hotel accepts no responsibility and will not be held liable for loss or damage to samples, displays, property or personal effects brought to the Hotel by you or any of your guests to the extent so provided under local innkeeper’s laws.
- Tables and/or chairs nor any other item may be placed on or moved across the dancefloor.
- Hotel guests are not allowed to move tables, chairs or any other item belonging to the Hotel. The Hotel will not be held liable for injuries sustained as a result of non-Hotel staff moving or re-arranging the Hotel’s equipment.
- At the conclusion of your event, the Hotel requires that all decoration and all items used in conjunction with said decoration, to include tape, putty, clips, etc. are removed. Any items left behind will be assumed to be trash and dealt with accordingly. A charge for removal will be billed to your folio.
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